Information for Hirers

General Rules for Use of the Venue

Nothing is to be fixed to any wall or ceiling unless using 3M or Command strips. No cello tape, pins, bluetac, staples or any adhesive or fastener is to be used. Nothing at all is to be fixed to the coloured walls.
Nothing at all is to be hung from the curtain rails in the Lions and Rotary Rooms.
An extra cleaning fee may be incurred for large or particularly messy events.
Any use of smoke machines needs to be pre-approved due to the smoke detectors.
Candle wax on table cloths may incur an extra cleaning charge.
For large events extra car parking can be arranged. It is the responsibility of the hirer to organise security/manpower to direct or patrol the car park area if required. Please ensure disability car parks are used rightfully.
Last drinks no later than 12midnight, with lights on at 12.30am, ready for departure from venue by 1am.
Please be responsible hosts and ensure guests do not drink alcohol to excess.

Kitchen Users

A fee will be charged for the use of the kitchen depending on the extent to which it is used.
This can range from $20 - $100.

The kitchen must be left in its original state, i.e. floors swept and mopped, dishes cleaned, benches all clear and wiped, oven cleaned and walls wiped of any food smears.

If hiring Events Centre crockery, cutlery, and/or glassware it is the hirer's responsibility to wash all items used and clean the kitchen after use. Please leave everything as good as you found it.

The dishwasher is a steriliser only and is not available to wash dishes. It is used to sterilise Events Centre crockery, cutlery and glassware according to health requirements.

Hirers are to provide their own dishwashing liquid, tea towels, dishcloths and scrubbers.

Health and Safety Advice

Whether you are a hirer, staff member, contractor or guest at the South Waikato Sport & Event Centre, it is our responsibility to keep you safe within our venue. Here are some of the risks and hazards to be aware of while using our centre.

Foyer

Walking into closed glass automatic front doors
Getting fingers caught in automatic doors (especially small children)
Slipping on wet floor around water fountains

Function set-up/break down

Back injury while laying or lifting carpet tiles in Arena, vacuuming and lifting heavy equipment

Dropping tables or chairs on feet

Falling from ladders while decorating

Tripping on mats and electrical cables

Arena & Gymsport Arena

Slipping/twisting or other injury related to sport and activity (approved footwear only to be worn in these areas)

Kitchen

Slipping on wet floor
Steam burns while using dishwasher
Burns from oven/stove
Hot water burns from zip
Bay Marie's causing smoke and fire
Cuts while carving meat at function
Increased room temperature when kitchen in use and full of people

Other hazards

Falling/tripping while intoxicated at function
Loud noise during function
Dealing with disgruntled/intoxicated/threatening members of the public

Important things to know

In the case of an emergency or fire alarm everyone will be asked to evacuate the building and assemble either in the car park or on the oval rugby field, depending on where you are situated in the building.
There are seven fire extinguishers in our venue, these are located in the Gymsport Arena, Arena, Arena Storeroom, Plant Room, Lions Room, Foyer and Garage.
There is an Automated External Defibrillator located in the Office.
If you need to report an accident, new hazard, or if something needs to be fixed within our venue, please tell the staff member on duty immediately please.