What happened in Council
Summary details for two meetings will be kept on this page at any one time and then archived. You are welcome to enquire with the Team Leader Executive Support for previous meeting recaps. These will be saved to our system and are publicly available. They are a summary of discussion that occurred on reports tabled. The summary is designed to be brief.
Most recent meeting
Thursday 30 May 2019
Open public forum
- The first speaker spoke about dogs in the CBD and the misunderstanding of which areas are permitted for dogs and which are not.
- Second speaker spoke about speeding along Arawa Crescent; speed is horrendous, signs, animals crossing, speed bumps, speed cameras, footpaths the gravel is uplifting, now a tripping hazard, leaves full in gutter, can’t see where gutter is.
- The third speaker wanted to raise leaves from a neighbours tree dropping on to her property.
The Group Manager Regulatory tabled a report on some small minor tweaks to a couple of bylaws including the Public Places Bylaw 2017 and Solid Waste Management and Minimisation Bylaw 2017. Small changes like including specifically the Leslie Road carpark in the Public Places Bylaw about alcohol ban at Te Waihou. And some tidy up for references to clauses in the Solid Waste Bylaw were incorrect.
She also tabled a report on the very early stages of a District Plan Change regarding significant natural areas and cultural sites. There is much work to be done on this, and the project is in the very early stages. This was the first of many updates for Council. Staff will be working closely with our iwi partners on this project and the community at large.
The Legal Services Officer tabled the stopping of a Service Lane between Duke Street and Authur Street. This was passed. The service lane is being purchased by two neighbours.
The Elections Report was tabled by the Community and Corporate Group Manager. The report details election protocols, hoardings, order of names on the voting papers and deputy electoral officer availability in the office during the nomination period.
Community and Assets Committee meeting
The Group Manager Assets tabled the Assets Group report. He highlighted the continued delay with Tīrau Domain and rail crossing; we are still waiting for the signal lights to be installed. He also noted the ongoing work that Putāruru Moving Forward and Pride in Putāruru working through the wider Putāruru Waterpark project. He also mentioned that the Whakamaru Reserve tree removal is delayed due to weather, now end June; and also noted the application for funding we have made to the TIF for $180,000 to install showers, bbqs, lighting, picnic tables at Whakamaru Reserve. He also noted the removal of unsafe trees which resulted in discussion about removing trees before they become dangerous and costly to remove.
The Acting Group Manager Community tabled the Community Group report. She highlighted a compressor issue at the pools which resulted in lower temperatures, the ANZAC Day services being a success, noted a concert at the Events Centre is on the cards in August, some 1,600 people expected; will be large event. She also noted that we would be re-looking at the marketing role. She also mentioned that the Tokoroa Mountain Bike Committee has developed a number of new tracks and are looking into becoming an incorporated society to access additional funding sources. She also mentioned the community contract quarterly reporting, noting only one issue which was to tweak a TCOSS KPI.
Thursday 28 March 2019
Five people spoke at the Open Public Forum.
- The first speaker spoke about homelessness in Tokoroa and his disappointment regarding an idea to perhaps put residential properties into the CBD area.
- The second speaker spoke about the impact of the Tokoroa CBD development on businesses in Leith Place. He made some suggestions that staff will have a look in to – suggestions included having a site manager on site to monitor parking when works allow and potentially opening the site up for parking outside of construction hours.
- The third speaker spoke about his disappointment with the closure of the Tokoroa i-SITE.
- The fourth speaker spoke about the public health issues regarding tobacco.
- The fifth speaker spoke about the Tokoroa CBD development. He mentioned the support for the project and encouraging shop owners to not park in the area, leaving the limited parking bays for their customers. He also spoke about the fence being installed and then no works for a period of time being frustrating. He enquired about possibilities for the fence to be opened up a little bit more, if works are slightly removed at the time and asked for us to work on the balance between efficiencies and impact on businesses.
The Mayoral Report was presented. Councillor van Rooijen enquired as to what is the outcome and way forward for the forestry symposium. He was advised that the input will be collated and further meetings would occur.
New road names – the new road names were suggested in consultation with Raukawa; the report passed with little discussion. The two road names agreed by Raukawa Kaumatua and the RST Board are ‘Waitete Way’ for the newly formed road behind Subway and ‘Raukawa Way’ for Leith Place Central (the road in front of Raukawa).
Unformed roads – there was little discussion, report adopted. Council authorised the stopping and sale of two unformed roads in Puketurua off Old Taupo Road. Sales of the road have been negotiated with adjoining owners, subject to the road being successfully stopped.
District licensing committee membership – this report appointed two new members to the committee – being Ngapo-Lipscombe and van Rooijen. Existing members are Bell, Glucina, Machen, Her Worship the Mayor and Gash (Chairperson). Changes to WLASS governance arrangements – to approve funding for an independent chair from existing funding, and adopt Gareth Green, Chief Executive of Taupo District Council, approved as our Council’s nomination for the Southern Waikato Council’s WLASS representative.
Code of Conduct Review – Crs involved were required to leave the room. Mayor Shattock tabled that the Council could not question the decision of the investigation panel. The investigation panel found that no material breaches were brought against Cr Cook, two material breaches were brought against Cr Schulte. Council can decide on penalty for the two material breaches. Councillors were divided in wanting to resolve and move on and ensure Cr Cook received an apology from Cr Shulte. Mayor used casting vote to pass Council resolution that an apology was required from Cr Shulte to Cr Cook. Cr Shulte advised that he would not.
Community and Assets meeting
- Corporate Group Report Fees and Charges are out for public consultation.
- Assets valuation was queried, staff provided an overview of what the valuation includes - kerb and channels, pavement, drainage, formation, stormwater, catchments, footpaths. We do valuations for replacement cost purposes.
- OIRs reported on, 57 received, 55 processed on time. Crs queried which OIR was from the Ombudsman. The response was ‘urban dog fee’.
Regulatory Group Report
- Putāruru Growth Plan newsletter was distributed, will go out later today. Same content as the Prattler.
- Healthy Rivers Wai Ora submissions – staff acknowledge the great work by Mayor Jenny Shattock during her submission. The steering group to meet in April regarding continued level of involvement and collaboration with stakeholders.
- Highlighted success in derelict building area, and some success in that area thanks to our good relationship with Fire and Emergency New Zealand. Crs queried how easy it is to make current derelict buildings in the CBD into residential properties. Staff response indicated it would likely be costly and difficult.
- Building consent table – it was queried as to why Putāruru is significantly higher than the other wards? Staff response included several developments on Horahora Road and along Arapuni Road with the Heartland Homes subdivision and development.
- Whakarau dog case went to court. Complainant didn’t appear. It was noted that it still costs ratepayers several thousand dollars.ARLA appeal is not going any further.
Finance, Audit and Risk meeting
Strategy and Risk report:
- Three health and safety audits for contractors. Some deficiencies were found, largely around procedures not being followed in accordance with written procedures; nothing critical, just working through that with the crews
- Risk assessment at the airfield, being collated.
- Dumfries road – as our community is aware we bought this property to keep it away from the Headhunters. We have now sold this property. It is going to be used for a residential property not commercial. In terms of cost, between purchase price and sale price and legal fees, we came out slightly in the red; worthwhile given the community good that came out of this rather brave and unusual move by Council.
- Summary of KPIs – no discussion.
Deloitte, Audit Engagement
Audit/Council seeking responsibilities for each as part of AR and AP. Mayor queried the cost of the audit. Staff responded with roughly $140k. Auditor is appointed.
The Chief Financial Officer highlighted that Council currently has debt of around $15m and has borrowed that through the BNZ. At the end of the 10 year plan that is estimated to grow to $35m (primarily because of our big wastewater project). Council will consider borrowing from Local Government Funding Agency (LGFA) in future, and moving the existing borrowing from BNZ to LGFA.
The LGFA was established around six years ago. It is a not for profit organisation that is owned collectively by NZ councils, and was set up solely to enable cheaper borrowing for NZ councils. An example given recently was being able to borrow significant funds at an interest rate of 2.8% for 5 years. Because LGFA is not for profit, NZ banks can’t really compete as they need to add a profit margin on, and they can’t borrow money as cheaply as LGFA can. LGFA can borrow cheaply because NZ councils are a very very safe place to invest in as we have the power to be able to increase rates to fund borrowing. Of course there is a big weigh up as to what rates Councils can realistically charge, but the power is still there.